Language Center Policies and Safety Protocols

(for In-Person Courses Only, 2022 Spring Semester)

We look forward to welcoming you back to the Language Center’s in-person courses! It is our mission to provide a safe and secure environment for all of our valued students.

All in-person Language Center students should read and adhere to the general guidelines enclosed below.


  • – Your health and safety are important to us! If you feel unwell, or think you may have been exposed to COVID-19 prior to your visit, please stay home. In-person students may arrange to attend an online make-up class in another section.
  • – To protect everyone’s safety, all students of in-person courses must be fully vaccinated, and all students must have received their final dose at least 14 days prior to the date of the first class.
  • – Masks are required at all times onsite. Masks with exhalation valves and single layer fabric masks/gaiters are not permitted.
  • – Due to mask requirements, eating and drinking are currently not permitted on site. Exception: If you need to take a sip of water during your class, please briefly remove your mask and immediately replace it when you’re done.
  • – Students must provide proof of full vaccination, either to in advance (preferred), or on your first day of class. On your first day of class, you will be required to show (1) an ID with name matching your COVID-19 vaccination document and (2) your vaccination proof, if you have not already emailed it to us. If possible, please arrive slightly early this day to check in. Without providing these two documents, you will not be able to enter the building or attend your class.
  • – Upon check in on your first day, you will receive a Language Student ID card. For the remainder of the semester, please show this card to the building security guard to enter for your class.
  • – The Language Center and Japan Society retains the right to close at its discretion. In the case of closure, we will create an alternate means for keeping classes running until it is safe to return to in-person. If Japan Society closes on a day of your course, we will alert you and arrange an alternate make-up class.

The following are acceptable as proof of vaccination along with an appropriate ID matching the name on the COVID-19 vaccination documentation:

  • 1. Vaccination card (which includes name, type of vaccine provided and date of last dose administered)
  • 2. A photo of a vaccination card as a separate document, or stored on a phone or electronic device
  • 3. Documentation of vaccination from a healthcare provider electronic health record or state Immunization Information System record (ex: Excelsior Pass, etc.)

Self-reported vaccination records that are not verified by a health care provider cannot be accepted.

About the Course/ How the Course will Run:

By entering the building, you agree to abide by all of these safety policies. For the safety of all within our building, we reserve the right to refuse entry to anyone who declines to wear a mask. Failure to comply with these policies while visiting Japan Society may result in your removal from the premises without a refund.

  • – Classes will be capped at 14 students maximum.
  • – Classes will be conducted as similarly to previous in-person classes as possible. This may include dialogue and conversation practice, and pair-work with other classmates during class.

Scheduling Make-ups

Missing a class/make ups: If an in-person student misses their class(es), they may arrange online make-up class(es) in a different section (dependent on the availability of an equivalent section).

Ongoing Safety Protocols and Updates in the Japan Society Building

  • – Please note that our classrooms are located in the basement with no windows.
  • – Air flow adjustments (Building fans are run daily with 25% outside air, and full outside air flush is scheduled for 3 times during the 8:00 am–6:00 pm operating hours).
  • – Our HVAC filtration system was upgraded with a recent HVAC Project.
  • – Merv 8 prefilters and Merv 13 primary filters in use, representing the highest standards.
  • – Hand Sanitizer Dispensers have been installed on every floor throughout the building.
  • – Signage has been installed throughout building in compliance with current guidelines for social distancing, hand washing, and personal protection gear.
  • – High-touch areas in the Language Center will be cleaned and disinfected between each in-person class.
  • – When possible, please limit the number of people in elevators.

By entering Japan Society, you agree to abide by the following policies:

You affirm that:

  • – You have been fully vaccinated against COVID-19, with at least 14 days having passed since your final dose
  • – If you have traveled outside of the United States, you are in full compliance with current CDC testing protocol

You affirm that within the last 14 days you have not:

  • – Tested positive for COVID-19
  • – Had any symptoms associated with COVID-19 (fever, cough, shortness of breath, fatigue, aches, headache, loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea)
  • – Been exposed to anyone who has tested positive or is showing symptoms

You affirm that you will:

  • – Wear a mask at all times
  • – Notify Japan Society if you develop symptoms or test positive for COVID-19 within 10 days of visiting
  • – Follow the instructions of security guards and other Japan Society staff, as they are present to keep all visitors safe
  • – Acknowledge that an inherent risk of exposure to COVID-19 and other infectious conditions exists in any public space where people are present. Those visiting Japan Society do so at their own risk.

If you feel unwell, or think you may have been exposed to COVID-19 prior to your visit, please stay home. In the case of missing your in-person class, you may arrange to attend an online make-up class in another section, or may switch to an online section for a portion of the semester (dependent on the availability of an equivalent section).

Please note that we are consistently monitoring our safety protocols to comply with CDC, New York State, and New York City guidelines. If you have any additional questions or concerns, please feel free to contact the Language Center Office during regular business hours, Monday – Friday, 10:30am – 6:30pm: or 212-715-1269.